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City / School General Election, November 5, 2019. Polls open 7:00 am through 7:00 pm. >>>> Advance Voting in the Courthouse begins October 16, 2019. Election Office Hours are 7:30 am to 4:30 pm. >>>> Election Audit is Scheduled for November 7, 2019 at 10:00 am. >>>> Canvass of Votes for the 2019 City / School General Election is November 12, 2019 at 8:00 am.

Duties of Office

The Register of Deeds is an elected official who is required by the Laws of the State of Kansas to record all documents submitted by the public which meet recording qualifications; maintain an up-to-date and accurate set of indexes which show the correct ownership of land in the entire county; and perform all functions of a clerical and technical nature to accomplish that objective.

This office records many different kinds of documents.  Examples of some documents include but are not limited to:  deeds, mortgages and liens, oil and gas leases, plats of additions to cities, military discharge records, power of attorneys, corporation records, cemetery records, and county school records.

Attorneys, financial institutions, buyers, sellers, real estate developers, surveyors, landlords, tenants, and abstract and title insurance companies, to name just a few, all rely upon the correct recording of instruments relating to real estate.

Taxation of real property is the cornerstone for financing local governmental operations.  Determining the ownership of real property is thus essential to the tax assessment function.  The County Appraiser and County Clerk depend on the records in the Register of Deeds office to accurately reflect the tax roll process.  Other organizations, local government departments, and individuals depend upon the accuracy of the information provided to them by the Register of Deeds office.  The earliest records in the Recorders office, written in elaborate manuscript, date back to the 1800’s.  Among the early records are the Patent Deeds recorded when land was privately purchased from the United States government and signed by the President of the United States.

It is essential that the records in the Register of Deeds office, as well as other county records from the early years to present, are preserved for future generations to come.

 

FEE SCHEDULE

MORTGAGE CAP INFORMATION

MORTGAGE CAP AFFIDAVIT

 

The Republic County Register of Deeds offers a FREE service to protect Republic County property owners from fraudulent filings on their property.  Sign up at Property Fraud Alert external link

The Republic County Register of Deeds office offers eRecording through Simplifile, ePN and Corporation Service Company (CSC).  To set up for eRecording, please contact any of the eRecording facilitators at the following:

  • Simplifile:  Call 800-460-5657  or visit www.simplifile.com
  • ePN:  Call 888-325-3365 or email This email address is being protected from spambots. You need JavaScript enabled to view it. or visit www.GOePN.com
  • CSC:  Call 866-652-0111 or email This email address is being protected from spambots. You need JavaScript enabled to view it. or visit www.erecording.com


The cut-off time for recording documents on the last working day of the month is 3:00 pm for bookkeeping purposes.  Documents will be accepted after 3:00 pm, but they will be recorded the next work day.

The Register of Deeds office will only record documents using legal descriptions, not mapping descriptions taken from the Property Search web page or from tax statements.

A minimum 3-inch top margin is required for the first page of all documents submitted for recording.  Documents not having this 3-inch top margin will require a cover sheet and will be charged for the additional page or the document will be rejected.